Asana Pricing Plan Breakdown
Read on to see how the project management costs you’ll incur with different Asana plans compare, and to find out which teams they’re best for. here’s a whistlestop tour of the four pricing plans on offer from Asana:
- Free Plan: ($0 – and no hidden fees)
- Asana Basic: $10.99/user/month when billed annually ($131.88/user/year)
- Asana Premium: $24.99/user/month when billed annually, ($299.98/user/year)
- Asana Enterprise: No public pricing on either
Asana Basic pricing
Asana’s free tier is the absolute basic service the company provides. It supports the ability to make tasks and to view them in a list view, Kanban board view (pictured below), or a calendar. You can also name assignees and due dates, and collaborate with up to 15 other team members.
This is a good solution for individual freelancers or very small teams that don’t require task dependencies and milestones. Asana Basic does have an upper limit of 15 members per team, but at that point, projects will start to get too complicated to go without a timeline or other key features such as task dependencies and milestones.
Unlike monday.com, Asana includes its full range of integrations on all of its plans, which helped it to a 4.7/5 score for integrations overall. Asana integrates with over 25 marketing tools, 18 finance apps (like Quickbooks), and more than 50 communication integrations (including Zoom). The last one in particular makes up for the fact that Asana doesn’t provide a team instant messenger.
Who should use Asana Basic? Freelancers or small teams with simple task management needs.
Managing tasks in Asana. Image: Tech.co’s testing process.
Asana Starter pricing
Asana Premium pricing starts at $10.99 per user per month billed annually, or $13.49 per user billed monthly.
This tier adds the timeline, task dependencies, and milestones, all of which are important features for teams above 15.
Premium’s task dependencies help teams to coordinate tasks that need to be completed in a specific order. Meanwhile, Milestones help everyone understand what they’re working towards, and provide periodic intervals for managers to see that the project is on track. Elsewhere, the Timeline view offers a visual look at the entire project workflow, which aids in coordination among team members.
Other features include custom fields, advanced search and reporting, a form builder (pictured below), private teams and projects, and premium content from the company’s training materials. You’ll also have access to project templates relevant to seven organizational departments (e.g. HR, sales, design) – although this is available on the free plan too.
Who should use Asana Starter? Smaller teams with complex workflows.
Asana Advanced pricing
If even more features are required for a larger team, it’s time to look at Asana Advanced (previously Asana Business). This tier costs $24.99 per user, per month when billed annually, while for a month-to-month charge, you’re looking at $30.49 per user.
The Advanced plan is ideal for larger teams that need more coordination than is possible with Asana Premium. Asana’s Portfolio view displays all team projects and their current states of progress, while Workload shows the responsibilities of each team member and whether or not they have too many tasks on their plate.
Asana Advanced also adds forms, proofing, the ability to lock custom fields, and custom and pre-built automation.
Who should use Asana Advanced? Mid-size teams with advanced project management needs.
Asana’s automation builder. Image: Tech.co’s testing process.
Asana Enterprise pricing
As is the industry standard for Enterprise plans, Asana Advanced has no public pricing. This tier is geared towards large organizations and requires a call to the sales department.
Should your business be suitable for an Enterprise plan, you’ll find features that large organizations need, such as Security Assertion Markup Language (SAML) for managing single sign-on. There is also user provision and de-provisioning, which allows the IT department to decide who can and cannot use the company’s Asana subscription.
Enterprise also supports data export and deletion, custom branding, and priority support. Teams can also block third-party integrations so that their projects are not used with unauthorized software or apps.
Asana Enterprise also makes it easier to build automations and boasts a 99.9% uptime promise – and it’s the only Asana plan with 24/7 live support provided.
Who should use Asana Enterprise?Large companies seeking greater security and admin controls.
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Which Asana Pricing Plan Should I Choose?
If you’re set on Asana, it’s crucial you choose the best plan for your business specifically.
Basic is the best choice for individuals and freelancers looking to better organize their projects, particularly because not all project managementoffers a free plan. Once you start adding complexity, such as large teams working on dependent tasks, it’s time to start looking up the chain.
Most small and mid-sized teams will find that Premium is more than enough. Managers won’t have access to Portfolios, which lets them examine the progress of multiple projects at once, but will be able to use key features for team coordination, such as dependencies and milestones.
The Advanced tier is for larger companies or organizations that urgently need the Portfolios feature in order to properly track everything. Forms and proofing are also key features that bigger companies will appreciate, while the new Workload feature is an excellent complement to Portfolios.
As the name suggests, Enterprise is for enterprises or any other massive organization that needs greater control over Asana in order to manage its users.
Asana Cost Per User
Like most business software, Asana charges on a per-user (also known as a “per-seat”) basis. While this can sometimes mean a higher cost compared to flat fees, it allows companies to scale their service fairly between smaller teams and larger corporations.
To get the best price, however, you have to pay on a yearly basis. Our fictional team of five looking for the Premium tier would pay $659.40for one year, in one lump sum. If they didn’t want to make that commitment right away, they could pay the month-to-month fee of $13.49 per user, bringing the monthly total to $67.45. This would raise the annual cost to $809.40– an increase of almost $160 over the annual one-time charge.
Now for the Advanced Plan.If you’re paying annually for five people, you’ll pay $1499.40, whereas month-by-month you’ll pay $1829.40. There’s no public pricing for the Enterprise plan, so you’ll have to contact Asana’s sales team if you want to know exactly what you’ll pay.
In our opinion, the more costly month-to-month fee is better for teams that need project management short term, or that need more time for testing beyond Asana’s 30-day free trial.
Does Asana Have a Free Plan?
Yes. As we’ve discussed already, Asana has a free plan, called Asana Basic. However, as with most free plans, it’s a pretty limited software solution and won’t be expansive enough for businesses who want useful, granular insights into their project delivery.
Asana’s free plan is markedly more limited than free plans offered Zoho Projects. Zoho Projects has a better range of tools for managing tasks on its free plan than Asana, like a Gantt chart and a task dependency function.
Asana Features
Asana is one of the top choices for project management software, scoring 4.5/5 overall. It offers a good set of features – particularly when it comes to displaying project data – helping it to a 4.1/5 score for workflow creation and a 4.8/5 score for data visualization.
We gave Asana a strong score of 4.3/5 for task management because the software gives you multiple ways to view a project’s progress (including Gantt charts, a Kanban board, and a spreadsheet-style view) and lets you switch between each board seamlessly.
Asana’s modern web design is easy to navigate and understand while having the features you need to manage complex projects, which helped the provider achieve a usability score of 4.2/5. Katie, an SEO Campaigns Executive who uses Asana on a daily basis, told Tech.co that Asana had a positive impact on her organization and workday.
“We’ve got an Individual Tasks project that allows us to see what everyone is working on” Katie explained, “so it’s easy to keep track of the team’s work. Different views for projects are also really helpful – especially using the board view for our campaigns.”
Asana’s data visualization tools.
Asana has a raft of data visualization tools (although none are available on the free plan). Due to their versatility and usability, we gave Asana’s data visualization tools a perfect score of 4.8/5 – one of the highest scores awarded for this assessment area. There are over 6 prest chart types and a custom chart builder that will let you utilize project data from your custom fields.
Asana also scores well for security (4.4/5), with the Premium, Business, and Enterprise plan, providing multiple verification and authentication methods (2FA, single sign-on, Google authentication) for team members to use, as well as a way to manage user permissions. Customer support is another strong area, with Asana scoring 4.5/5. Onboarding assistance is included on the Enterprise plan, while all plans have email and live chat support (including Asana’s free plan).
Asana Test Summary (2024)
Asana was definitely one of the easier-to-use project management software tools on test – the interface is very similar to Teamwork and Wrike’s. Although it’s easy to use in the sense that you don’t often need to go digging through too many menus to find what you want and you can edit most stuff on your boards and tables just by clicking on it, I found the interface a little cramped compared to the likes of monday.com, which provides a much more minimalistic layout.
Although Asana’s rule-based automation builder impressed me in 2022, I actually found monday.com’s text-based version a lot simpler to use, and easier to work out, which is part of the reason why Asana’s workflow creation score decreased slightly, from 4.3 to 4.1/5. However, I did like Asana’s dashboard – which populated itself with my project data automatically.
Overall, I wouldn’t say it’s a software tool that will take you too long to get to grips with, even if you’re not experienced with project management software. I’d say it’s certainly a lot more straightforward than Jira, Smartsheet, and Zoho Projects.
Aaron Drapkin Lead Writer & Project Management Software Specialist
Asana Alternatives
We know that Asana isn’t for everyone, and that’s ok! There are tons of other top project management software providers to choose from.
Asana vs monday.com
monday.com is also a better option than Asana, and is actually our top-rated project management software overall for 2024, scoring higher than the 10 other major providers we’ve tested, including Asana.
During our review of monday.com, we awarded it a better task management score (4.5/5) than Asana (4.3/5) and found the product easier to use too (4.5/5 vs 4.2/5). monday.com cleverly utilizes white space and a minimalist design, and feels a little less cluttered than Asana’s interface.
What’s more, monday.com has a better set of collaboration features than Asana, such as an online whiteboard, although Asana’s free plan limit of 15 trumps monday.com’s free plan offering, which has a restrictive 2-user limit.
Asana vs ClickUp
In our last round of testing, we found ClickUp’s pricing plans to be better value for money than Asana’s, and ClickUp (4.5/5) scores the same overall as Asana (4.5/5) too.
ClickUp offers live chat support on all of its plans, including its first paid plan, whereas Asana doesn’t provide this on any of its plans. ClickUp also has a much more fully-featured free plan than Asana, with custom automation, custom fields, and no user limit.
What’s more, ClickUp has just released ClickUp 3.0, its new and improved platform, which includes an AI assistant to help you with info summarizing, task description generation, and various other tasks. Find out more in our recently published ClickUp 3.0 review.
Asana vs Teamwork
Teamwork – scoring 4.3/5 for ease of use compared to Asana’s 4.2/5 – and although it doesn’t have a free plan, you’ll find it a slightly more intuitive program with a better setup process.
“I thought the onboarding was really fantastic – I liked how it kind of kept you in line,” says Natasha Willet, Tech.co’s insights manager and participant in our project management software testing series. “It kind of not only asks all the right questions, but it sets you up for success quite early on”.
Asana Hidden Costs and Discounts
Some project management software tools only offer specific features if you pay extra – for example, Smartsheet only offers phone support on some plans for an additional fee, and ClickUp’s AI assistant is available as an add-on for $5 per workspace per month.
As far as project management software goes, Asana has relatively few hidden costs and fees. For example, time-tracking is technically available on Asana’s free plan, but only if you use a time-tracking integration – and some of the time-tracking integrations on the Asana app store, such as HourStack and WebWork Time, have paid plans. So, make sure you review closely the features available on each plan.
In terms of discounts, Asana says on its FAQs page that the provider “is happy to offer eligible nonprofit organizations a discount on an Asana Premium or Asana Business annual plan.”
What’s New in Asana in 2024?
Asana started the new year with a bang, rolling out a range of exciting application updates already in 2024. A great update for teams that want to cut down on confusion is the comment-only Gantt view, which allows project members to view and comment in the Gantt view without deleting or adding new tasks.
There’s also a new way to group tasks across the list and board views which is being added into the software this January. End-user application insights, on the other hand – which can now be found in the admin console – will help you keep track of how the apps you’ve integrated with Asana are being used across your team. While we’re on integrated apps, Asana has also rolled out a Gmail update that can “sync future email replies to tasks in Asana” in 2024.
There were also a couple of updates worth mentioning that were made right during December of last year. For example, there are now “expanded charts” available in the dashboard area, which will let you display data in a larger view. You’ll also be able to use Asana’s automation feature to set task titles and descriptions.
Can I Switch from Other Software to Asana?
In most cases, yes. Asana is one of the most widely used project management platforms in the world, with more than 100,000 paying organizations – so a whole host of other popular programs already integrate with Asana.
This actually includes a lot of rival project management software apps, such as monday.com, Jira, and ClickUp. So, even if you’re already set up with project management software, migrating your data probably won’t take too long at all. You can also connect to other apps via Zapier, which has a large collection of Asana integrations such as Google Calendar, Slack and Airtable.
What’s more, Asana has an extensive guide designed to walk users through the process of migrating data from other tools, apps, and platforms to their Asana workspace.
About Our Research
At Tech.co, we conduct extensive research into the products, software, and services we review and write about. This includes preliminary market research, group-based user testing, and speaking to businesses about the challenges they face.
For project management software, we decided to focus on six core areas: Ease of use, security, functionality, integrations, pricing/value for money, and customer support. We broke “Functionality” down further into four sub-areas: data visualization, task management, workflow creation, and collaboration.
Although we have commercial partnerships with some of the providers we review, our research and testing allow us to stay editorially independent. Tech.co’s product rankings and head-to-head verdicts are based solely on our research.
